Kanakunote ERP
Parimaar CRM
Pathiv Scheduling
HRMS
Manufacturing
Kongu Belt
Manufacturing Unit — HRMS & Payroll System
A 500-employee garment manufacturing plant needed to digitise HR operations — replacing manual attendance registers, Excel payroll sheets and paper leave forms with a unified, compliance-ready HRMS.
The Challenge
The unit ran three shifts across two factory floors with varying wage structures (daily wage, fixed salary and piece-rate workers). Monthly payroll took 4–5 days to compute manually with frequent errors in ESI/PF deduction. Labour department audits required attendance records going back 3 years — paper registers were incomplete.
What We Delivered
- Biometric integration — attendance sync from existing biometric devices; supports shift-wise and department-wise reporting
- Multi-wage payroll — daily wage, fixed salary and piece-rate computation in the same payroll run
- ESI & PF compliance — auto-calculation of employee and employer contributions; ECR file generation for EPFO portal upload
- Leave management — digital leave application, approval workflow and balance carry-forward
- Payslip generation — WhatsApp payslip delivery to employee mobile numbers on salary day
- Audit trail — 3-year historical data import from paper registers; full digital record from go-live
Outcome
500+
Employees on System
1 Day
Payroll Processing (was 5)
100%
ESI/PF Compliance
Services Used
HRMS Implementation
Biometric-integrated attendance, multi-wage payroll, ESI/PF compliance and leave management deployed in 30 days.
Parimaar WhatsApp Payslips
Automated payslip delivery to employee WhatsApp numbers every salary day using Parimaar WhatsApp API.